VĂN PHÒNG ĐẠI DIỆN STYL SOLUTIONS PTE. LTD. TẠI THÀNH PHỐ HỒ CHÍ MINH tuyển dụng Process Automation & Document Control Executive

Your responsibilities will include, but are not limited to:

• Identify inefficiencies in company processes and develop strategies to automate and streamline workflows. Research, recommend, and deploy suitable automation tools and document control software/ tools.
• Develop system usage guidelines and train staff on these automated systems and processes.
• Research, recommend, and deploy suitable document control software or tools available in the market to enhance the efficiency of document management processes.
• Develop and improve the company's data input systems for increased accuracy, ease of tracking, and streamlined workflows.
• Control all aspects of documentation with multiple simultaneous products, projects and other important stakeholders, utilizing the traditional methods/systems of document control.
• Create and maintain Document Control folders/system and correspondence folders for various products and stakeholders. Ensure accurate access rights and permissions to the folders/system.
• Provide effective control for documents, and drawings, adhering to standard procedure. Monitoring and auditing document workflows to ensure consistency and adherence to quality standards.
• Supporting the documentation needs of project/product teams and departments by facilitating document approvals, revisions, and archiving. Enforcing compliance with company and client policies, particularly concerning the disposal of confidential documents.

STYL Solutions will give you the favorable conditions you need to tackle difficult problems and learn cutting-edge technologies:

• An international working environment with friendly and passionate colleagues
• Onsite opportunity to Japan, and Singapore for training and supporting customer
• Meaningful work with experienced & strong technical veterans
• Flat structure, simple processes & transparency

In addition to providing you with professional growth, STYL Solutions is also committed to taking care of our employees, personally. As a full-time employee, you are automatically enrolled in our benefits program, which includes:

• Attractive compensation, regular assessments, and salary reviews
• Annual bonus and performance bonus
• 19 paid days off per year
• 1 WFH day per week (-)
• 100% salary & full social insurance during the probation period
• Premium health care insurance (PVI)
• Free lunch, snacks, coffee, and tea
• Special celebration on 8/3, 1/6, Xmas, Tet holiday...
• Outing/team-building activities (trip, sport, dinner...)

(-) Only apply to full-time employees meeting work conscientiousness criteria and maintaining remote productivity.

Salary: Negotiation

Employment Type: Full-time

Important Note:
By submitting an application, or sending your CV to us:
a) you acknowledge that you have read, understood, and agreed to STYL's Candidate Privacy Notice (It can be easily found on our website), and consent to the collection, use, and/or disclosure of your personal data by us for the purposes set out in the Notice; and
(b) in the event that we have received your job application or personal data from any third party pursuant to the purposes set out in the Notice, you warrant that such third party has been duly authorized by you to disclose your personal data to us for the purposes set out in the the Notice.

Here at STYL Solutions, we encourage our employees to take initiative, propose ideas, and provide them with the opportunity to dive into multiple projects. We are looking for candidates who possess the following:

• Proficiency in process automation and document management tools/systems such as chat GPT, power automate and Co-pilot, Jira, Microsoft Office applications.
• A degree of Industrial Engineering/Data Science/Information Management/Business Administration.
• A minimum of 2 years’ experience in project, product, or technical document management, automation document tracking/managing process and system.
• Detailed oriented, well-organized, effective communication.
• A customer service mindset with a proactive and collaborative approach to teamwork.